Clareo
AI file
Cabinet dentaire Laurent
Prepared from the business's own answers of and a check of cabinet-laurent.be.
3AI tools
4things to do
0for a lawyer
1. Your AI tools
| Tool | What it is used for | Personal data | Rules | Status |
|---|---|---|---|---|
| Chatbot on your website Seen on the website | Answering customers in a chat | Yes | To do | |
| ChatGPT | Writing emails, posts or documents Text usually needs no label (Art. 50(4)) | No | – | Nothing to do |
| Canva AI | Making images, audio or video | No | To do |
2. What to do
Chatbot on your website: Tell visitors they are chatting with an AI
Art. 50(1)People must know they are talking to an AI, at the latest at their first message. The tool's provider has to build this in: check the option is switched on and the message is visible.
Ready to paste: First message of the chatbot
Hello, I'm the virtual assistant of Cabinet dentaire Laurent, an artificial intelligence program. To talk to a person, call [PHONE NUMBER] or type “human”.
Chatbot on your website: Add the chatbot to your privacy policy
GDPRThe chatbot receives personal data. Your privacy policy should say what it collects, why, and who provides the tool.
Canva AI: Label realistic AI images, audio and video
Art. 50(4)If something you publish looks real and was made or changed with AI, say so next to it. Clearly artistic or fictional work needs only a light mention.
Ready to paste: Caption or corner of the image
Image created with AI.
Share the team note on AI use
Art. 4Staff should understand the AI tools they use. A short note is a proportionate first measure for a small business. Adjust it, share it, and keep the date.
Ready to paste: Email or noticeboard
AI at Cabinet dentaire Laurent: team note ()
Tools we use:
• Chatbot on your website: Answering customers in a chat
• ChatGPT: Writing emails, posts or documents
• Canva AI: Making images, audio or video
House rules:
1. Don't put patient, customer or staff personal data into an AI tool unless it is approved for that. (Some of our tools are.)
2. A person checks AI output before it reaches a customer.
3. Our website chat is an AI. If a customer asks for a person, pass it on.
4. Unsure about a new AI tool? Ask [NAME] before using it.
This file reflects the business's answers on the date shown. It is indicative. It is not legal advice and not a certificate of compliance. References: Regulation (EU) 2024/1689 and Regulation (EU) 2016/679.Rules 2026-10-01-draft